Tag Archives: mobile offices

High Tech Solutions for Mobile Offices

Offices are traditionally a sedentary place where business is conducted and your clients come to you for services. But for general contractors and those who work on job sites rather than in a traditional office, it can be difficult to maintain efficient technology.

 

Apple Pay

Apple Pay launched this week and although it has some glitches, it allows people to pay for services and products with a few clicks on their iPhones, even at retail stores.  iPhones and other smartphones are now also handheld computers that perform almost as efficiently as a laptop or tablet. The new iPhone 6 Plus and the Samsung Galaxy 4 Note can be both phone and computer in industries with mobile job sites.

 

Using a Smartphone means draining the battery but there are new ways to combat the constant empty battery syndrome. Samsung Galaxy 5’s are offering interchangeable battery systems so phones don’t have to be plugged in constantly. For other phones, pre-charged power packs are available.

 

Handoff

Apple also created ease for Macs and iPhone owners with the new OS X Yosemite operating system. It allows an instant switch from iPad to Mac to iPhone using Handoff. Contractors can easily start a document or project on one device and finish it on another. The new operating system also features an updated format that makes it easier to send spreadsheets via services such as Google Docs or Dropbox. This means that documents can be worked on at home and then accessed on the road.

 

Pocket-sized projectors

Pocket Projectors are the answer to packing light and still being able to present high quality presentations to clients and subcontractors. Projectors run anywhere from under $100 to several hundred dollars. They work with Smartphones and one can access and control the projector through an app. Samsung, Philips, Epson, 3M, and GE are just a few big names that offer pocket projectors. There are wireless options, and those that offer superior picture quality, though of course that raises the price of the projector. Recently, our team attended a technology day at a local business and the presenters brought a mini projector as part of their technology display. The projector was small, and fit into an adult hand, but displayed the PowerPoint and worked just as efficiently as a full-sized projector.

 

Mobile job sites also need data and many phone companies offer Smartphones as hotspots. Smartphones, projectors and other technology can be used as a hotspot to share Wi-Fi for up to ten devices.

 

Agent

This is a new app free through the Google Play store that can help contractors keep tabs on the little things.

• Agent helps conserve phone battery

• Agent silences phone during meetings, based on one’s Google calendar

• Agent can remember details, such as where a car is parked

• Agent can auto-respond to calls when one is driving

• Agent only allows urgent calls and messages through when one wants to sleep

The advancement of technology provides many avenues of professionalism and efficiency. It also provides the ability to easily offer clients high quality work. Understanding how to best utilize this technology is easier in today’s world as well. Many companies not only provide a manual but have created hands-on ways to learn to use new technology. Companies like Apple offer classes for those buying new products, and many also post how-to videos on Youtube.

Upgrading a mobile job site may take some work but once completed, the technology and efficiency is easily moved to the next venue. It’s an investment in organization, saving time and banking on that bottom line.

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